For Regional Editors

If you are a regional editor, please join our Google group for editing related discussions. You can also read past discussions.

Note that we have switched to use Latex for journal publication. The instructions regarding to final manuscript formatting have changed.

Regional Editors Roster

Region	Editor
Central Plains	Joseph Kendall-Morwick
Eastern	Steven Kreutzer
Midsouth	David Naugler
Midwest	Saleh Alnaeli
Northeastern	Jeremiah W. Johnson
Northwestern	Sharon Tuttle
Rocky Mountain	Pam Smallwood
South Central	Bingyang Wei Mustafa Al-Lail
Southeastern	Kevin Treu
Southwestern	Mariam Salloum Megan Thomas

A regional editor serves as a liaison between the regional conference committee and the journal editor. Whoever works in this capacity are responsible for passing the following documents to the journal editor before the deadline.

Publishable Items

• welcome statement from conference chair (example, latex source)
• regional board and conference committee rosters (example) (and please make sure the rosters are up to date on CCSC website or conference website)
• reviewer list (example)
• papers (example)
• nifty assignments (example)
• abstracts (workshops, tutorials, posters, panels, lightning talks, …)
• invited talk abstracts (e.g. keynote, banquet speech, …) with speaker bio example)

The Latex templates for papers and other abstracts can be found in this repository.

Important Dates

There are two important dates for journal publication:

• EDITOR_DUE is the deadline for a regional editor to send all publishable items to the journal editor. Please confirm this deadline date with the journal editor.
• AUTHOR_DUE is the deadline for authors to send their finished manuscript and copyright release form to the regional editor. Usually, a regional editor set this date with input from the conference committee. It is recommended that you set this date at least one week before EDITOR_DUE so that you have time interact with the authors to address issues in final manuscript submissions.

Work with Authors

Collect manuscript

After the regional committee accepts papers (and other items) for the conference the following should happen:

• All authors should be notified with the instructions on final manuscript formatting, the link to the current copyright release form, and the method to submit the final manuscript to the regional editor.
• The regional editor should share a list of accepted items with the journal editor to keep track of final submissions (here is an example).

By AUTHOR_DUE date the regional editor must received all the publishable items.

Check for errors

For each publishable item the regional editor need to collect the following:

• final manuscript in Latex or in Word and the PDF showing the desired look
• included figures/images in separate files
• copyright release form

We do accept final manuscript submissions in Word doc. In this case, the regional editor either needs to reformat the submissions in Latex using the formatting instructions or forward the submission to the journal editor AS IS.

The regional editor need to check the copyright release forms are filled out correctly:

• the current form is used.
• the conference name and that copyright date are correct.
• the form is signed after part I AND at the very end (part IV).

The regional editor is not supposed to edit the content of the manuscripts because easy typo should have been fixed and the authors should be responsible for the content.

Note that When you convert a paper from Word doc to Latex, you can use Google scholar to look up each bibliography entry and copy the bibtex export (by clicking the quotation mark icon). This way you don’t have to create the entries from scratch (some editing may be necessary if the entry seems incomplete).

Work with the Journal Editor

A regional editor should send publishable items in their final format to the journal editor as soon as they become available. The deadline is EDITOR_DUE. If an item is received after EDITOR_DUE date, the item is not guaranteed to appear in the journal.

For each publishable item the regional editor need to email the journal editor a zip file with the following:

• Latex source files for final manuscript or the Word doc
• a PDF showing the desired look of the publishable item
• included figures/images in separate files
• copyright release form